Writing a covering letter
Step 1...
- Make sure that you have completed and/or signed what you are sending to the employer e.g. application form.
- It will help to know the name of the person you are sending the letter to – it will make sure the letter doesn’t get lost. You could phone the company to find out if you don’t know.
Step 2...
- Your name, address and telephone number go on the right hand side at the top of the page.
- The date goes underneath these on the right hand side.
- The name and address of the person you are sending to goes on the left of the page.
Step 3...
- Under Dear Mr/Mrs/Ms………. or Sir/Madam put the title of the job you are writing about.
- Start your letter with a phrase like ‘Please find enclosed……’ and state what you are sending e.g. Application Form, CV.
- Include what the job is and where you saw it advertised.
- Include any other information that they have asked you to send.
- Say that you will be available for interview at their convenience.
- Keep your letter brief.
Step 4...
- Finish with ‘Yours sincerely’ if you have written their name at the top.
- Finish with ‘Yours faithfully’ if you have written Dear Sir/Madam at the top.
- Print/type your name below these and leave a gap for you to sign above it.
Step 5...
- Check it through for any errors and ask someone else to check it for you.
- Remember to sign it and include everything in your envelope.
